A venue checklist for event organizers
Walk through entry, access, sound and closeout before confirming a venue.
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Walk the guest route
- Find the queue, entrance, ticket scan, room, restrooms and exits.
- Check the step-free route with the venue, including any lift access, seating and signage.
- Confirm the event setup, entry flow and who has authority to pause admissions.
Walk the crew route
- Confirm load-in access, delivery windows, sound check and who provides cables or equipment.
- Ask who opens the venue, handles late arrivals and answers access questions during the event.
- Write down the last admission, finish and load-out times alongside the contact responsible for each.
Use a handover sheet
Make four columns for task, deadline, owner and backup. For example, put “Check ticket scanner” under task, “45 minutes before doors” under deadline, “Door lead” under owner and “Venue duty manager” under backup. Give the final sheet to venue staff and your team before event day.
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